NativeAccent for Teachers: 04a - Managing student enrollment



Your organization may decide to centralize the process of adding students to one person designated as the Local Administrator.  If this is the case, teachers will send the student information to add or drop students from their assigned courses.

Information needed to add a student:

  • First Name
  • Last Name
  • Gender
  • Native Language from NativeAccent v3 FirstLanguage list.pdf
  • Email address
  • username
    • CS recommends standardizing based on the student’s email address before the “@”.
  • Password
    • CS recommends using the default password “changeme”  (this forces the student to create a unique password)  

Manual enrollment process

  1. To manually enroll students you must be logged in as a teacher or local administrator and navigate to the course into which students are to be enrolled.
  2. Remove old Student - Make sure that any students currently enrolled are active moving forward.  IF NOT:
    1. Use the Course Management/Class Management menu to move students out of the course (but leaves them in the database to be added to another course)
    2. OR use the Course Management/Miscellaneous Operations menu to delete students and remove them permanently from the database (this action cannot be reversed).
  3. When ready, click the ADD STUDENTS button

  1. Enter the username(s) and all required information into the designated fields. The most common way to create a username is based on the part of their email address before the @.
  2. If the password field is left blank or is not formatted properly a pink halo will appear identifying the incorrect item.
  1. When you have completed the web form, click the SAVE button.  
  2. You will be placed into the teacher view with the enrolled students appearing as a course roster.
  3. When you have entered all the student information, click the “Set Blank Fields TBD” link at the bottom of the page.

    1. By doing this, you are telling NativeAccent to request the information from the student for all fields that are blank when the student first logs in.
    2. If any of the usernames already exist in the system, they will be highlighted in pink. In this case, replace them with unique names.
  1. Click the SAVE button.  You have successfully enrolled your students!

Batch Enrollment Process

In response to requests from teachers and administrators, Carnegie Speech has dramatically simplified the process of enrolling students into NativeAccent. In the new process, the only field that must be completed in the enrollment form is a temporary username. All other fields can be left blank (or can be filled in if desired). Students are now required to complete an enrollment form on their first login to begin using NativeAccent.

NativeAccent has a downloadable, comma-separated-value (.cvs) Download Template linked at the bottom of the ADD STUDENTS web form (see above illustration).

  1. Download the template and open in a spreadsheet application. The column headers must be not be changed, but the only column that is required is the username.

  1. Create the temporary usernames.  By selecting a number at the end of the temporary username, you can quickly and easily populate the column with the list of temporary names each ending in an ascending number.
  2. Click the SET BLANK FIELDS TBD link at the bottom of the page.  This will automatically fill in  temporary information into each blank field and set “changeme” as the temporary password for all students

  1. Save the file in the .csv file format in a convenient place
  2. Click the UPLOAD CSV FILE button, select the .csv file created from the download template
  3. Click the SAVE button.  You have successfully enrolled your students!
  4. When students first log in using their temporary username and password, they will be presented with a web form where they enter their enrollment information.

NOTE: If a user’s email address or username is already in the system, you are not able to save the file.  A pink border will appear about the information that must be changed.

Student View after initial login

Students must create a new password and complete all * items in the web form and click SUBMIT button.   They will then be taken to the student home page where they can begin by taking the initial assessment.

  • 11
  • 17-Nov-2017